Privacy Policy

Privacy Policy

Last updated: 01.03.2026

This Privacy Policy explains how personal data is collected, used and protected when you visit rhyspieces.co.uk (“the Website”).

The Website is operated by Rhys Clarke, sole trader (“I”, “me”, “my”), based in the United Kingdom.

I am committed to protecting your privacy and handling your personal data transparently and in accordance with the UK GDPR and the Data Protection Act 2018.


1. Who I Am (Data Controller)

Rhys Clarke
 Sole Trader
 Website: rhyspieces.co.uk
 Email: rhysclarkewriter@gmail.com

For the purposes of data protection law, I am the data controller of the personal data collected through this Website.


2. What Personal Data I Collect

I may collect and process the following personal data:

a) Contact Form Information

When you submit an enquiry through the contact form, I collect:

  • Your name
  • Your email address
  • Any information you include in your message

This information is sent directly to my email inbox and is not stored on the Website server.

b) Newsletter Subscription

When you sign up to my newsletter, I collect:

  • Your name (if provided)
  • Your email address

This data is processed through Mailchimp for the purpose of email marketing.

c) Website Usage Data

I use Google Analytics to collect anonymised information about how visitors use the Website, including:

  • IP address (anonymised where applicable)
  • Browser type
  • Device type
  • Pages visited
  • Time spent on pages
  • Referring website

This helps me improve the Website and user experience.

d) Hosting Data

The Website is hosted by IONOS. Server logs may automatically collect technical data such as IP addresses and access times for security and maintenance purposes.


3. Lawful Bases for Processing

Under UK GDPR, I rely on the following lawful bases:

  • Consent – for newsletter subscriptions and optional cookies.
  • Legitimate Interests – to respond to enquiries, improve the Website, and ensure security.
  • Legal Obligation – where processing is required to comply with UK law.

You may withdraw consent at any time.


4. How I Use Your Information

I use your personal data to:

  • Respond to enquiries submitted via the contact form
  • Provide newsletter communications (if subscribed)
  • Improve website performance and content
  • Maintain website security
  • Comply with legal obligations

I do not sell, rent or trade your personal data.


5. Email Marketing (Mailchimp)

If you subscribe to my newsletter:

  • Your data is stored securely by Mailchimp.
  • Emails will only be sent if you have opted in.
  • Every marketing email contains an unsubscribe link.
  • You may withdraw consent at any time by clicking “unsubscribe”.

Mailchimp may process data outside the UK. Where this occurs, appropriate safeguards are used in accordance with UK data protection law.


6. Data Retention

I retain personal data only for as long as necessary:

  • Contact form enquiries – retained for as long as reasonably necessary to respond and manage enquiries.
  • Newsletter data – retained until you unsubscribe.
  • Analytics data – retained in accordance with Google Analytics retention settings.


7. Your Rights Under UK GDPR

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request erasure of your data
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent at any time

To exercise your rights, please email: rhysclarkewriter@gmail.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been handled unlawfully.

Website: ico.org.uk


8. Data Security

I take appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure or destruction.

Access to personal data is limited to what is necessary to respond to enquiries or manage communications.


9. International Data Transfers

Some third-party providers (such as Mailchimp and Google Analytics) may process data outside the UK.

Where this occurs, I ensure that appropriate safeguards are in place, such as:

  • UK International Data Transfer Agreement (IDTA)
  • Adequacy regulations
  • Standard contractual clauses


10. Cookies

This Website uses cookies and similar technologies. Full details are provided in the Cookies Policy.

You can manage your cookie preferences via your browser settings and cookie banner.


11. Changes to This Policy

I may update this Privacy Policy from time to time to reflect legal, technical or business developments. The latest version will always be available on this page.